An owner’s operating brief
WOYLIE connects work, weather, labour, margin and client decisions into the next actions that matter.
WOYLIE
Project & client management software for trades
Woylie helps trade businesses manage enquiries, customers, proposals, jobs, crew and customer communication in one calm system, with a secure client portal available on Pro and Signature.
Win the work. Run the crew. Protect the margin. Keep clients confident.
14 days. No card.
Proposal
Coastal Bathrooms Co
Scope
Full ensuite
Investment
A$18,400
Deposit
40%
Waterproofing, wall and floor tiling, niche detailing, and a clean handover package — presented as one clear proposal the customer can accept.
Project
Scarborough ensuite
On siteCustomer portal
Your project
Next: review the proposal
Updates · Photos · Deposit invoices
WOYLIE Crew is the dedicated employee mobile web app service for Signature subscribers. Crew add it to their iPhone Home Screen for app-style access while their time, photos, notes and progress return to Office.
Clock in, take a break and clock out. Keep time with the job.
Approved scope, site instructions and customer contact, ready when your crew needs them.
Record materials used and flag changes for Office approval before proceeding.
Share job photos and notes with Office, without losing them in personal messages.
WOYLIE Crew is available now as a Signature mobile web app service. Native App Store release can follow the managed rollout. Client Portal access starts on Pro and is included in Signature.
The WOYLIE Signature experience
Signature turns WOYLIE into the operating layer behind your brand: a decisive owner view, a focused workspace for every role and a customer experience that looks unmistakably yours.
Friday 4 September
Your business is ready for the day.
4
jobs moving today
$38.4k
active contract value
31.8%
forecast margin
Rain from 2pm
2 jobs need a decision
WOYLIE operating brief
Three decisions will keep every job moving.
Approve Scarborough variation
$1,840 · client waiting
Move Cottesloe external work
Rain risk from 2pm
Release approved timesheets
$4,260 ready for Xero
Crew capacity
84%
12 approved hours available
Client decisions
2 waiting
Oldest response due today
Live jobs
Programme, commercial position and next move
Scarborough bathroom
$6.2kVariation awaiting approval
Cottesloe terrace
$11.8kWeather plan required
Fremantle ensuite
$8.4kWaterproofing complete
COASTAL BATHROOMS
Client project portal
Your renovation
Waterproofing complete · on programme
One project conversation
Updates, questions and decisions stay together.
Payments
Deposit paid. Next claim after tiling.
Latest progress
3 new photosportal.coastal-bathrooms.com.au
WOYLIE connects work, weather, labour, margin and client decisions into the next actions that matter.
Office, crew and customers see purpose-built views while every action strengthens one live job record.
Managed Signature setup brings your identity, customer portal, domain and communications together.
Product overview · one live job record
From the first enquiry to the final payment, WOYLIE connects the office, site team and customer to the same live job—without turning the day into more admin.
Open WOYLIE. See what matters. Move.
Project workspace
Next step
Status, documents, updates, photos and site notes stay on the same project record — so Office and Site are never working from different versions of the job.
Waterproof certificate
Document · Uploaded
Day 2 site photos
Photos · 8 new
Client update draft
Update · Ready to send
Crew note
Site · Materials confirmed
Enquiry
The beginning of the job record.
Office
Decisions and commercial control.
Site
The right work for the right crew.
Customer
A calm view of progress and next steps.
How WOYLIE works
WOYLIE carries the important details forward—from enquiry and proposal through scheduling, site delivery, customer decisions and payment.
Turn the first conversation, photos and site details into a usable job brief.
Build the proposal, record acceptance and prepare the deposit without re-entering the job.
Give Office and Site the programme, crew, documents and next action they actually need.
Approve labour, capture variations and keep the forecast margin grounded in known costs.
Share progress, photos, decisions and payment requests through one secure project view.
Finish the record, reconcile through Xero and keep the complete job history together.
Owner view
WOYLIE brings forward the jobs, risks and decisions that need attention. You remain in control of every approval.
Friday 4 September
4
jobs today
3
need attention
Rain at 2pm
2 outdoor jobs affected
WOYLIE has prepared your day
Confirm Scarborough variation
Customer waiting
Move outdoor work before rain
Weather risk
Review two approved timesheets
Payroll ready
02 · From site time to business truth
Check-in, breaks and finish time become approved labour, capacity and margin signals. Missing costs stay visibly incomplete.
Site · Start my day
Scarborough ensuite
Jordan is on site
One location event confirms the check-in. Breaks and finish time stay attached to the job.
Office · Crew live
Jordan
Working
3h 42m
Sam
On break
3h 18m
Mia
Finished
7h 36m
Approve, correct or return hours before they count as labour cost.
Office · Labour and margin
Approved labour
A$2,640
Forecast margin
28%
Owner signal
Labour is on plan. Sam has 11 hours of capacity left this week.
Built from approved hours, known costs and the job's real contract value.
In the mobile web app, location is recorded when crew share it during work actions such as check-in, clock-out, notes or photos. Native continuous active-shift location can follow the managed app-store rollout.
03 · The customer experience
One secure project link shows what has happened, what is happening next and what needs their attention—under your business name.
Customers understand the scope, see approved progress, respond to decisions and know what happens next.
Coastal Bathrooms Co
Secure client project portal
Fremantle · Project 0248
Started 25 August · Handover forecast 12 September
Your attention
The set-out is ready. Confirm the centred niche layout so tiling can begin tomorrow morning.
Project progress
Waterproofing passed. Tiling starts next.
62%
01
Preparation
Complete
02
Waterproofing
Passed
03
Wet area tiling
Next
04
Handover
Upcoming
Latest site update
Today · 8:34 am · Shared by Michael
Waterproofing has passed inspection and the room is ready for tile set-out. We are waiting only on your layout approval.
Built inside a Western Australian trade business
WOYLIE was built from inside the trade.
WOYLIE was shaped around the real pressure between enquiries, quoting, crews, job costs, customer expectations and getting paid—not around a generic software workflow.
Every part exists to keep Office, Site and Customer connected, from the first enquiry to the final payment.
Built for searchers and real people
Clear product pages explain the actual Woylie workflow for job management, proposals, customer portals, crew coordination, tiling businesses and Australian coverage.
Job management
Plan, track and communicate trade jobs from enquiry to completion with Woylie job management software for Australian contractors.
Proposals and quoting
Create clearer trade proposals, track customer approval and keep accepted work connected to the job record in Woylie.
Customer portals
Give trade customers a secure project portal for updates, messages, photos, proposals and payment requests.
Crew coordination
Coordinate site teams with assigned jobs, approved instructions, time clock, breaks, photos and Office review in Woylie Crew.
Tiling businesses
Woylie helps tiling businesses manage enquiries, photos, proposals, crew, progress updates and customer communication.
Australia-wide
Woylie supports Australian trade businesses in metro, regional and remote areas across every state and territory.
Plans built around how you operate
Three clear levels for Australian trade businesses. Essential covers the Office and Site foundation, Pro unlocks the secure client portal, and Signature adds the premium Crew app service plus managed customer-brand setup.
WOYLIE Essential
For owners putting enquiries, proposals and core project records into one professional system.
A$99/month
Or A$990/year · save A$198 · + GST
Recommended
WOYLIE Pro
For established trade businesses running a crew and protecting job margin.
A$179/month
Or A$1,790/year · save A$358 · + GST
WOYLIE Signature
For businesses making the customer experience a visible part of their brand.
A$299/month
Or A$2,990/year · save A$598 · + GST
Try WOYLIE before committing, or purchase the plan that fits your business. All prices are in AUD and exclude GST.
Need help choosing? Talk to WOYLIE.
Before you begin
Straight answers about the product, your team, your customers and the way WOYLIE works alongside Xero.
Ask WOYLIE directlyYes. WOYLIE Crew is the Signature employee mobile web app service for assigned jobs, approved instructions, clock-in/out, breaks, photos, materials and changes requiring Office approval. Crew can add WOYLIE to their iPhone Home Screen for app-style access. Office and Crew use the same job records, and the native app-store release path can follow the managed rollout.
Woylie is job and business management software for trades. It brings proposals, live projects, deposit invoices, progress claims, photos and customer updates into one connected system, with a secure client portal for invited Pro and Signature projects.
Woylie is built first for project-based trade and renovation businesses. It also suits service businesses that win work through a proposal, deliver it as a project and keep customers informed along the way.
On Pro and Signature, customers open a secure project link to see status, shared updates, photos, deposit invoices and any proposal awaiting their response. Your saved business name leads the project experience; Woylie provides the supporting product identity.
Employees clock in to an assigned job, start and end breaks, and clock out in WOYLIE Crew. Work and break time stays with the project for Office review. In the mobile web app, location is recorded when crew share it during work actions such as check-in, clock-out, notes or photos. Silent all-day tracking is not the default.
Yes. Office can review and approve hours before they count as labour cost. Approved labour, known material and plant costs, approved variations and the real contract value feed internal project cost, profit and completion-margin signals. Missing costs stay visibly incomplete rather than being invented.
Your saved business name can lead customer-facing work. Logo publishing, custom visual branding and white-labelling are not included in the self-serve Essential or Pro plans.
Woylie includes a 14-day Pro trial. No credit card is required to start.
WOYLIE Essential is A$99/month, Pro is A$179/month and Signature is A$299/month. Client Portal is included in Pro and Signature. WOYLIE Crew app service is for Signature subscribers. Prices are billed in AUD and exclude GST. Annual billing charges the equivalent of ten months for twelve months of access.
Yes. When Xero is connected, Woylie can export owner-approved worker hours to Xero Payroll timesheets. Woylie does not replace Xero accounting; proposals, project records, deposit invoices, progress claims and customer communication remain managed in Woylie.
Start free and put your next enquiry, proposal and client in one clear place.
Start free14 days. No card.