Project & client management software for trades
Every job, clear from enquiry to completion.
One live job across Office, Site and Client. Proposals, approved labour, margin and progress stay connected from first enquiry to final handover—with a secure client portal.
Win the work. Run the crew. Protect the margin. Keep clients confident.
14 days. No card.
Proposal
Coastal Bathrooms Co
Ensuite renovation
Scope
Full ensuite
Investment
A$18,400
Deposit
40%
Waterproofing, wall and floor tiling, niche detailing, and a clean handover package — presented as one clear proposal the client can accept.
Project
Scarborough ensuite
On siteClient portal
Your project
Next: review the proposal
Updates · Photos · Deposit invoices
One record
The job should not live across your inbox, messages, PDFs and camera roll.
Woylie gives the business, the site team and the client one connected project record—so everyone can see what is happening and what comes next.
Who Woylie is for
Built first for project-based trades.
Woylie also suits service businesses that win work through a proposal, deliver it as a project and keep clients informed along the way.
- Builders and renovators
- Tilers and specialist contractors
- Landscapers and installers
- Project-based trade teams
Also suitable for project-based service businesses that use proposals, staged work, documents and regular client updates. Not every business or every industry.
1 · Win the work
Build and send a professional proposal, record acceptance and secure the deposit.
Enquiry
Northbridge bathroom enquiry
Client · Jordan Blake
Source · Website intake
Status · Qualified
Proposal accepted
Proposal accepted
WonContract
A$18,400
Deposit invoice
A$7,360
Clear next action: collect the deposit and open the live project.
2 · Run the project
Keep project status, next actions, documents, photos, updates and claims together.
Project workspace
Next step
Complete waterproof inspection
Status, documents, updates, photos and site notes stay on the same project record — so Office and Site are never working from different versions of the job.
Waterproof certificate
Document · Uploaded
Day 2 site photos
Photos · 8 new
Client update draft
Update · Ready to send
Crew note
Site · Materials confirmed
3 · Run the crew and protect the margin
One tap on site. Real labour visibility in the office.
Signed-in staff select a job assigned to them, check in, record breaks and finish time. Woylie turns approved hours into project labour cost, capacity and margin signals—without the owner chasing timesheets. When Xero is connected, approved hours can be exported to Xero Payroll timesheets.
Location is recorded as evidence at the check-in event. Woylie does not continuously track a worker's movements.
Site · Start my day
Scarborough ensuite
Jordan is on site
One location event confirms the check-in. Breaks and finish time stay attached to the job.
Office · Crew live
Jordan
Working
3h 42m
Sam
On break
3h 18m
Mia
Finished
7h 36m
Approve, correct or return hours before they count as labour cost.
Office · Labour and margin
Approved labour
A$2,640
Forecast margin
28%
Owner signal
Labour is on plan. Sam has 11 hours of capacity left this week.
Built from approved hours, known costs and the job's real contract value.
4 · Keep the client informed
Give the client a secure project portal that can carry your published branding.
Your project
Ensuite renovation
Your business
Ready for you
Review the proposal
Status, shared updates, photos and deposit invoices stay on the same secure project link.
Status
On site
Updates
Shared
Photos
Available
Waterproof complete
Update · Shared
Deposit invoice
Issued · Due
Wet-zone tiling
Photos · Shared
Powered by Woylie
What the client sees
Your business out front.
Woylie quietly underneath.
When branding is published, your identity leads the client portal. When it is not, Woylie provides a clean default. Founding setup help gets your mark in place before the client sees their first live project.
Published tenant branding
Your business name
Your identity leads the experience.
Clients see your published mark and project language on the secure portal — without you building a separate website.
Powered by Woylie
Default when unpublished
WOYLIE defaultA clean platform identity until you publish your own.
No hard-coded third-party tenant. Branding follows the published lifecycle already in the product — your business only appears when it is ready.
Documents
Documents clients take seriously.
Proposals, deposit invoices and progress claims stay on the same job — without rebuilding the work in separate software.
Proposal
A$18,400
A polished scope and investment the client can accept without chasing attachments.
Deposit invoice
A$7,360 due
Prepare the deposit invoice after acceptance so the owner can issue payment instructions.
Progress claim
Claim 02
Claim completed work with a document that still feels client-ready.
From the trade
Built inside a real Australian trade business.
Woylie came from firsthand experience with enquiries, quotes, deposits, project updates, progress claims and clients asking what happens next.
Clear Australian pricing for the business side of the work.
WOYLIE Pro
A$149/ month
Including GST. Billed monthly in AUD.
About A$4.90 a day.
Roughly the cost of a takeaway coffee.
A$149/month including GST, averaged over 365 days.
Start free14 days. No card.
Personal setup help is included for founding businesses.
We'll help you brand the workspace and get your first live job moving. Request setup help.
- Office, Site and client portal
- Site check-in, time clock and breaks
- Event-based location evidence at check-in
- Approved labour hours, cost and capacity
- Xero Payroll timesheet export
- Project cost, profit and margin forecasts
- Proposals and supported project documents
- Deposit invoices and progress claims
- Project photos and updates
- Published organisation branding
- 14-day free trial
- No credit card required
- Cancel anytime
Questions
Clear answers before you start.
- What is Woylie?
- Woylie is project and client management software for trades. It brings proposals, live projects, deposit invoices, progress claims, photos and client updates into one connected system, with a secure client portal for invited projects.
- Who is Woylie designed for?
- Woylie is built first for project-based trade and renovation businesses. It also suits service businesses that win work through a proposal, deliver it as a project and keep clients informed along the way.
- What does my client see?
- Clients open a secure project link to see status, shared updates, photos, deposit invoices and any proposal awaiting their response. When organisation branding is published, your business identity leads; otherwise Woylie provides a clean default.
- How do staff time and site check-ins work?
- A staff member selects a job assigned to them and starts the day in one tap. Woylie records a location event at check-in, then tracks work time, breaks and finish time against that project. It does not continuously track a worker's movements, and a manual check-in remains available when location is unavailable.
- Can Woylie show labour cost, capacity and job margin?
- Yes. Office can review and approve hours before they count as labour cost. Approved labour, known material and plant costs, reviewed variations and the real contract value feed internal project cost, profit and completion-margin signals. Missing costs stay visibly incomplete rather than being invented.
- Can I use my own business branding?
- Yes. Published organisation branding can lead the client portal. Founding businesses receive personal setup help to prepare the workspace branding and get the first live job moving.
- How long is the free trial?
- Woylie includes a 14-day free trial. No credit card is required to start.
- How much does Woylie cost?
- WOYLIE Pro is A$149 per month including GST, billed monthly in AUD. That averages about A$4.90 a day over 365 days.
- Does Woylie connect to Xero or replace accounting software?
- Yes. When Xero is connected, Woylie can export owner-approved worker hours to Xero Payroll timesheets. Woylie does not replace Xero accounting; proposals, project records, deposit invoices, progress claims and client communication remain managed in Woylie.
Win the work. Run the crew. Protect the margin. Keep clients confident.
Start free and put your next enquiry, proposal and client in one clear place.
Start free14 days. No card.